The questions we get asked most.
Straight answers on scope, budgets, timelines and what actually happens on the day. If yours is not here, ask us directly—we would rather answer it properly.
What kinds of events does Aramo Events manage?
Exhibitions and trade shows, conferences, seminars and workshops, training programmes, corporate gatherings, product launches, award ceremonies, dealer and channel partner meets, and virtual or hybrid events. Each format has its own page describing how we approach it.
Where in India do you work?
Across the country. We regularly deliver in Delhi NCR, Mumbai, Bengaluru, Hyderabad, Pune, Chennai, Kolkata, Jaipur and Goa, and we travel wherever a brief takes us. For clients running destination events abroad, we work with vetted local partners on the ground.
How far in advance should we contact you?
As early as the idea exists. Three months is comfortable for a mid-size event; large conferences, exhibitions with custom fabrication and residential programmes want longer. We also take on events at short notice and will tell you plainly what a tight runway will cost in options.
Do you handle the whole event or only parts of it?
Both. We deliver events end to end, and we also step into a single area—production, delegate logistics, or a rescue on an event already in motion. The scope is written down before work begins.
How do you charge for event management?
Depending on scope, either a management fee against a defined scope of work, a percentage of the event budget, or a fixed project fee. We agree the basis in writing before starting, and we do not take undisclosed commissions from suppliers.
Can you work within our budget?
Tell us the real number rather than a comfortable one. We will show you where it is best spent, what it genuinely buys at that level, and what has to come out. If the budget cannot support the ambition, we would rather say so at the start than manage the disappointment later.
Do you provide the suppliers, or do we?
Usually we build a supplier group around your event from partners we trust—fabricators, AV crews, caterers, printers and staffing. If you have existing suppliers or empanelled vendors, we work with them and manage them to the same standard.
Who will actually be on site on the day?
The senior people you planned with, plus the crew sized for the event. We do not hand a delivered plan to a separate execution team who were not in the room when the decisions were made.
What happens if something goes wrong during the event?
Every event has a written run of show naming who decides what, and contingency plans for the parts most likely to fail—power, connectivity, weather, late arrivals and live demonstrations. Most of what an audience never notices is a problem that was handled in the first ninety seconds.
Do you help with content, scripts and presentations?
We handle the run of show, scripting for hosts and cues, speaker briefings and slide management. Substantive content stays with you or your subject experts, and we make sure it is delivered in conditions where it lands.
Can you manage registration and delegate communication?
Yes: registration setup, invitations, reminders, badges, check-in, a staffed helpdesk and post-event follow-up. For audiences that travel, we also manage manifests, transfers and accommodation.
Will we get photographs and video afterwards?
Yes, where it is included in scope. We brief photographers and videographers against an agreed shot list so you receive assets you can actually use, not just a large folder.
What do we receive after the event?
A reconciled budget against the original number, attendance and feedback data, media assets and a written debrief that includes what we would change next time.
How do we start?
Send the early version of the brief through the contact form, email info@aramoevents.com or message us on WhatsApp. A first conversation takes thirty to forty-five minutes, costs nothing and ends with a clear next step.